RUNNING MAN RECREATION ASSOCIATION
Minutes of the General Membership Meeting
March 9, 2016
MEETING CALLED TO ORDER: Hugh Robinson, RMRA President called the meeting to order at 7:03pm. Board members present were: Hugh Robinson, Nell Twiggs, Ron Jones, Mike Good, and Kathy Cook. A total of 42 memberships were represented at the meeting, which included 19 members in attendance and 23 proxies.
WELCOME: Hugh welcomed all attendees of the annual meeting and introduced and thanked the current board members.
APPROVAL OF MARCH 3, 2015 MINUTES: The minutes from the March 3, 2015 annual general membership meeting were available in handout. A motion was made by Ron Jones and seconded by Karen Berardini to accept the minutes of the 2015 annual general membership meeting as written. The motion passed unanimously.
REVIEW OF 2015:
á 2015 Budget
o Easter Egg Hunt
o Clubhouse/Grounds Clean-up
o End of School Party
o 4th of July
o Late Night Swims
o Dog Swim
o Halloween Parade
o Cookies with Santa
á Pool and Clubhouse Renovations
o Loan and Vendor Selection
¤ Initial Construction Mortgage Paid Off
¤ Small Business Loan Obtained from Old Point National Bank
¤ Committee Formed to Obtain Bids for Works
¤ Both Pools Resurfaced
¤ Tile Replaced
¤ Coping Brick Replaced
¤ Pools Re-Caulked
¤ Removable Ladders Installed
o Clubhouse Renovations
¤ New BBQ Shelter
¤ Floors Professionally Cleaned
¤ Interior Repainted
¤ New Curtains and Wall Hangings
¤ Dimmer Switches Installed
¤ Lifeguard Office Retiled
¤ New Storage Cabinets Bought
¤ New Parking Lot Signs In-work
PLANS FOR 2016:
á Proposed budget for 2016 was discussed and a motion made and seconded to approve it. The motion passed unanimously.
á Starting cash balance for 2016 is $62,972.24
á Calendar of activities was presented
á Bylaw Review/Update
o Formation of a Committee to Review the Current Bylaws
o Chaired by a Member of the Board of Directors
o Obtain Input from the General Membership
o Recommend any Changes for Approval by the Membership at the 2017 Annual Meeting
o Participation Needed/Encouraged
PROPOSED BYLAW CHANGE: There was a discussion on the proposal to change the bylaws to reduce the price of new memberships from $1250 to $700. The basic premise of the issue was a possible solution to increase membership. The Association does not significantly benefit from the sale of memberships, regardless of price, but derives its benefit from the annual dues which are the basis of our budget. Increased membership means more funding to make capital improvements, increase activities, or meet budgetary increases due to inflation without raising dues.
After a lengthy exchange of positions and ideas, a motion was made by Bruce Kauder, seconded by Melissa Shandor and carried (12 in favor, 4 against) to defer the vote on the price reduction and return the issue for further study by the committee established to review and update all of our Bylaws, especially concentrating on membership issues. Our Bylaws have not been changed since they were written in 1999 and there are several articles that are out of date with the way we need to operate in the coming years.
ELECTION OF OFFICERS:
á The slate for 2016 Board of Directors (recommended by the 2015 Board) was presented to the general membership. It included six returning and two new members.
á The ballots for the 2016 Board of Directors were collected and nominees shown below were elected by majority (there were no write-in candidates.)
2016 BOARD OF DIRECTORS AS ELECTED:
ADJOURNMENT: With no further business to conduct the meeting was adjourned.